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PRIVACY POLICY

Aberfeldie Sports Club (“Abers”, “we”, “our”, “us”) is committed to providing quality services to our members, players, families, supporters, volunteers, and website visitors. This policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
 

We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth). These principles govern how organisations collect, use, disclose, store, secure and dispose of Personal Information.

A copy of the Australian Privacy Principles may be obtained from: https://www.oaic.gov.au/

What is Personal Information and why do we collect it?

Personal Information is information or an opinion that identifies an individual.

Examples of Personal Information we may collect include:

  • Names

  • Addresses

  • Email addresses

  • Phone numbers

  • Player registration details

  • Emergency contact details

  • Payment or invoicing information (for memberships, programs, events)
     

We collect Personal Information through various methods, including:

  • Membership and registration forms

  • Email, telephone, or in-person communication

  • PlayHQ and other competition platforms

  • Online contact forms and event registrations

  • Social media channels

  • Cookies and website analytics

  • Third-party platforms used by the club (e.g., payment processors, scheduling apps)
     

We collect your Personal Information for the primary purpose of operating the Club and providing our services, including:

  • Membership management

  • Team registrations and competition entry

  • Communication about training, events, matches, and Club news

  • Safety, emergency contact, and welfare obligations

  • Volunteer coordination

  • Club development and community engagement
     

We may also use your information for closely related secondary purposes where you would reasonably expect such use or disclosure.
You may unsubscribe from our communications or marketing lists at any time by contacting us.
 

When collecting Personal Information, we will take reasonable steps to let you know why we are collecting it and how it will be used, where appropriate.

Sensitive Information

Sensitive information is defined under the Privacy Act to include information or opinion about:

  • Racial or ethnic origin

  • Political opinions or affiliations

  • Religious or philosophical beliefs

  • Trade union or professional association membership

  • Criminal record

  • Health information (including injuries, medical notes, allergies)
     

Sensitive information will only be used:

  • For the primary purpose for which it was obtained

  • For a directly related secondary purpose

  • With your consent

  • Where required or authorised by law (e.g., child safety obligations)

Third Parties

Where reasonable and practicable, we will collect Personal Information directly from you.
However, we may receive information from third parties such as:

  • PlayHQ

  • Sporting associations and leagues

  • Payment processors

  • Event or registration platforms

  • Social media interactions
     

In such cases, we will take reasonable steps to ensure you are made aware of the information provided to us.

Disclosure of Personal Information

Your Personal Information may be disclosed in circumstances including:

  • To third parties where you consent

  • To competition administrators and governing bodies where required for participation

  • To service providers assisting with website hosting, payments, newsletter distribution, or Club operations

  • Where required or authorised by law
     

We do not sell or rent your Personal Information to third parties.

Security of Personal Information

Your Personal Information is stored securely and protected from misuse, loss, unauthorised access, modification, or disclosure.

When your Personal Information is no longer required, we will take reasonable steps to destroy or de-identify it.
However, most information relating to Club operations may be retained for a minimum of 7 years to meet legal and administrative requirements.

Access to your Personal Information

You may request access to the Personal Information we hold about you, subject to certain exceptions.
If you wish to access or update your information, please contact us in writing.

We will not charge for an access request but may charge a fee for providing copies.

To protect your information, we may require proof of identity before releasing data.

Maintaining the Quality of your Personal Information

We aim to ensure your information is accurate, complete and up-to-date.
If you believe your information requires correction, please notify us as soon as possible so we can update our records.

Policy Updates

This Privacy Policy may change from time to time and will be updated on our website.
We encourage you to review it periodically.

Privacy Policy Complaints and Enquiries

If you have any queries, concerns, or complaints regarding our Privacy Policy, please contact us:
 

Aberfeldie Sports Club
Clifton Park
7C Batman Street
Aberfeldie VIC 3040

Email: Sports Club Secretary

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